Administrative Assistant

Reference : cofr542
Published on 18 october 2021
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Corporate
Valence / Lyon (France)
Permanent contract
As soon as possible

You will provide operational support to two Business Unit Directors, you will be the administrative link between these Business Units and the support services at the company’s head office (Accounting, HR & IT).

You will ensure the good functioning of the offices located in Valence and Lyon.

Main Duties :

  • Prepare and organise meetings and seminars
  • Make appointments and follow up action plans
  • Organise travel & accommodation
  • Organise training sessions
  • Check KPIs (workloads, timesheets, invoices)
  • Support BU managers to welcome and settle in new starters, working closely with central services departments at head office
  • Contracts and documents management
  • Support with budgets and costs of BU, including expenses
  • Type and update internal and external communication, in French and/or English
  • Provide support to the BU Directors relating to all administrative tasks linked to their roles

Daily Tasks :

  • Welcome clients in person or by phone
  • Receive, sort out and forward post
  • Organise & order office stationery
  • Prepare the office for client/contractor visits
  • Management of delivery notes and transmission to head office
  • Ensure the local offices are kept tidy, clean and in good working order

Profile & skills required : 

  • Experience in a similar role (Administration Assistant, Assistant to a Director or Assistant to a Manager)
  • Experienced in using IT software (Word, Excel, Outlook, Power Point, G-Suite)
  • You will have good organisational skills, you are hardworking and flexible, you have good interpersonal skills and you take a proactive approach
  • You must be able to read, write & speak English

Location : Valence - France

Contract type : Full-time permanent – available asap








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